📣How to get your life together this spring 📣

Hey AI Puppies, 

Raise a paw if you’re behind on everything 🐾🙋

Of the many things AI has us excited about, streamlining our schedules and maximizing our time tops the list 📈

Have you been thinking about investing in an AI-powered personal assistant? 

This week, we’re going beyond the simple chatbot to explore 5 AI tools for personal task management. 

From rearranging your schedule to automating your to-do list, you might be surprised how generative AI can improve your productivity with:

📅 Motion AI, the automated Task Manager

📅 Akiflow, the Universal Inbox

📅 Sunsama, the focus coach (for ADHDers especially)

📅 Trevor AI, the simple task prioritizer

📅 Clockwise, the chatbot / calendar hybrid (for human-like AI assistance)

Keep reading to see which AI is right for you!

Motion, the AI schedule Builder

Motion generates a personalized schedule for busy professionals each day, removing the need to manually plan your time (and perhaps get it wrong). 

You can also expand Motion to multi-user teamwork to automate project management 👀 But for individual use, Motion’s top feature is the Task Manager. Here’s what it looks like:

Using what they call ‘The Happiness Algorithm,’ Motion makes sure you’re doing the right task at the right team by:

🐾 Combining all of your calendars (across Google, Outlook, and Apple)

🐾 Setting realistic deadlines (and tells you if you’re  setting impossible ones or taking on too much work)

🐾 Telling you what task to work on next by priority, deadline, and dependencies 

🐾 Creating meeting booking pages with ideal availability times

TLDR… 

If you find yourself getting distracted by too many tasks on your plate, Motion will cut through the noise and guide you to a more productive path 👏

Akiflow, the universal inbox for every task

Like Motion, Akiflow automatically organizes personal to-dos, tasks, and meetings. Unlike Motion, Akiflow centralizes tasks, meetings, and emails in one place with a ‘Universal Inbox.’

The app – which has a distinct project management feel – boasts a ton of features, including:

🐾 Recurrent tasks to simplify your calendar

🐾 Linked content from other platforms with integrations

🐾 Upcoming View to check and organize your schedule

Here’s an example of what your Universal Inbox can look like:

TLDR… 

If you’re tired of switching between apps to create a centralized schedule, Akiflow can connect everything in one place 👏

Sunsama, the focus coach

Does your level of disorganization result in being really bad at work-life balance? 

If the answer is yes, Sunsama was built for folks like you 🫡 It may just be a marketing tactic, but Sunsama also claims to support those with ADHD!

With a sleek, aesthetically pleasing UX, Sunsama’s daily digital planner aims to bring calm and focus to your workday with:

🐾 Guided daily planning that coaches you to be more intentional in your routine

🐾 A unified daily view with integrations from Trello, Asana, Gmail, Outlook, and more

🐾 Realistic goal planning where you decide how long you want to work on each task

🐾 Timeboxing, where you move timed tasks to your calendar

🐾 Analytics that tell you how you spend your time at work 

Here’s what the daily planner might look like:

TLDR… 

If you need to reclaim a sense of calm and focus at work, Sunsama can coach you to productive confidence 👏

Trevor AI, the intelligent time blocker

Trevor generates optimized daily schedules with suggestions based on the due date of your task and how long it takes to complete it. It’s a bit simpler than the other tools on this list and is more focused on students, freelancers, and solopreneurs 💪

Just add a task to your scheduling queue, set the due date, priority order, and task length, then watch and it magically shows up on your Trevor calendar with a designated time block:

You can accept or reject suggestions, or play around with different options by regenerating entire calendars 🔀

It’s also integrated with Todoist, so if you’re already a user, this one will be easy to set up!

TLDR… 

If you want a simple AI scheduler that just tells you how to prioritize your tasks, Trevor AI will get the job done 👏

Clockwise, the AI calendar and chatbot assistant 

Drowning in meetings? Need a human-like AI assistant? Clockwise is a ‘conversational calendar experience’ that makes scheduling a breeze for individuals, teams, and companies.

This one is best for professionals whose meeting calendars are completely out of control 😵‍💫 It:

🐾 Calculates the best times for meetings

🐾 Creates and protects time blocks for deep work

🐾 Learns from its users’ schedules and preferences to get smarter over time

And, unlike any other tool on this list, Clockwise has a chatbot for natural language prompts. 

You can ask it questions like “I need to sync with the VP of sales, marketing, and product today” and book all three meetings with time to prep and debrief:

TLDR… 

If you’ve ever thought to yourself ‘I wish I had a scheduling assistant,’ Clockwise will fill that void with ease 👏

Your Next Assignment

We almost forgot to mention that all of these tools have free trials!

So, your next assignment is simple: test out a task manager and report back. 

To recap:

📅 Motion AI is an automated task manager with a sleek techie feel

📅 Akiflow is a Universal Inbox with integrations for every other app

📅 Sunsama is a calm-inducing, peaceful-feeling focus coach

📅 Trevor AI is a simple and straightforward task prioritizer

📅 Clockwise is a calendar chatbot that feels like a human scheduler

Even if feels like a lot of work to set up, we’re willing to bet the time (and anxiety) saved will be well worth it 👏

We’d love to hear your feedback and favorites. Share your findings with a tag on any of our socials: Facebook, Twitter, Instagram, LinkedIn, YouTube, and TikTok 📲

📫If you have any other questions or topic suggestions, our inbox is always open at [email protected] 📫

That’s it for this week’s newsletter! Enjoy your weekend, and we’ll be back in two weeks with more  👋🐾

Talk soon,

The AI Puppy